[size=150][b]Alpine Garrison Addendum[/b] [/size]
[color=lime][b]1. Garrison Governing Documents [/b][/color]
As a regional chapter of the 501st Legion, members of the Alpine Garrison are governed by the Legion Charter and directives from Legion Command. The Garrison Addendum serves to address programs specific to the Garrison that are not covered in the Legion Charter. All 501st and non-501st participants are held to the standards of conduct in the Legion Charter and the Alpine Garrison Addendum. The Alpine Garrison is an inclusive, equal-opportunity fan club and will not tolerate discrimination on the grounds of sex, race, sexual orientation, or religion.
[color=lime][b]2. Garrison Leadership [/b][/color]
A. The Alpine Garrison falls under the ultimate command of the Legion Commanding Officer and their Command Staff. Within the Alpine Garrison, three types of offices exist: command, leader, and administrative. Command offices exist to oversee the organization and deployment of troops and to set and enforce policy. Command offices include the Commanding Officer (CO) and Executive Officer (XO). Squad Leaders (SLs) have a lesser supervisory role under the direction of the CO. Administrative offices exist to perform the administrative duties required by the club and are appointed by the CO.
Garrison Command and Administrative Staff
i. Commanding Officer: The Alpine Garrison Commanding Officer (CO) operates as the leader of the Alpine Garrison membership. In addition to the duties outlined in the Legion Charter, the CO is responsible for:
- determining whether a Garrison event is official or unofficial; and
- posting on the forums, as well as sending email notification, of elections or calls to vote.
ii. Executive Officer: The Alpine Garrison Executive Officer (XO) is appointed by the Garrison CO to assist in all duties assigned to the CO, either in his/her absence or by delegation. Additionally, the XO is responsible for:
- being the immediate supervisor of the Alpine Garrison Cadet program, and
- serving as liaison between the Garrison and all Legion Detachments.
iii. Squad Leader: The Alpine Garrison Squad Leader(s) adheres to the duties called out for Squad Leaders (SL) in the Legion Charter.
iv. Garrison Membership Liaison: (GML) is responsible for:
- receiving and processing applications for membership sent to him/her from the Legion Membership Officer (LMO) as well as those from the Garrison;
- ensuring that prospective members have a good quality costume representative of the Imperial Forces or its sympathizers as featured in the Star Wars films or its expanded universe sources;
- tracking Legion identification numbers of Garrison members;
- conducting a semi-annual census to ensure that each individual member's information is current, and to assess the current number of active members;
- updating and maintaining the rosters and phone lists; and
- assisting the LMO with the annual Legion census as it pertains to the Garrison.
v. Garrison Web Liaison: (GWL) is responsible for:
- receiving member images from the GML;
- processing and inserting the cleaned images into the Legion-provided database frame sets, then sending those images to the LW for posting on the Legion website; and
- receiving all images determined to be website material (including event images from the membership) and posting them appropriately, archiving them periodically for the GH.
vi. Garrison Public Relations Officer: (GPRO) is responsible for:
- monitoring community activities for event potential and gathering news of events and activities from Garrison members;
- making contacts with any Star Wars celebrities, convention and event organizers, web and print publications, and promoters and publicists for the purpose of promoting the Garrison and its mission;
- establishing and maintaining current personal contacts within the various local media outlets;
- maintaining contacts with other fan clubs (ie: Rebel Alliance), fostering cooperative relationships and coordinating any joint operations;
- gathering 'Letters of Thanks' and recommendation from various convention and event organizers in whose events the Garrison participates;
- maintaining current publicity materials for dissemination to the media and public at large, and is responsible for making sure these materials are posted appropriately in advance of any Garrison appearances; and
- assisting the Legion PRO in maintaining all press release materials at the Legion level.
vii. Garrison Secretary: (GS) is responsible for:
- taking and keeping the minutes at any official Garrison meeting, virtually, in person, or by any other means;
- being able to recount or summarize any Garrison activity for the PRO or GH;
- maintaining the documentation of the Garrison and Squad boundaries;
- helping to maintain current Juvenile Participation Waivers (JPW) which will be digitally stored on the Garrison website under joint administration with the GW. All JPWs need to be updated yearly;
- maintaining the timeline (and it's accuracy) for the Garrison calendar on the website, making sure deadlines are met accordingly; and
- serving as assistant to all Garrison Officers.
viii. Garrison Financial Officer: (GFO) is responsible for:
- monitoring and maintaining detailed records of all fund-raising and merchandising monies received from Garrison-related activities;
- depositing charitable funds until they are turned over to the applicable charity, or in the case of certain charities like Toys For Tots, used to purchase donations for that charity;
- monitoring any monies contributed to the Garrison expressly for Garrison's use and keeping detailed records of all Garrison expenditures, receipts, and monetary assets;
- maintaining financial records in accordance with state and federal law, and will make them available at all times for inspection by Garrison and/or Legion Command, the public, or any other interested party;
- making sure that funds are not misused;
- making sure all financial obligations of the Garrison are taken care of in a timely manner from the appropriate Garrison accounts;
- being one of the required signatures on all Garrison financial instruments; and
- reporting quarterly to the Garrison its financial status.
ix. Garrison Webmaster: (GW) is responsible for:
- maintaining the Alpine Garrison website and discussion boards;
- maintaining the site's content and appearance;
- maintaining ownership of the Garrison's domain name and for making sure that any and all web hosting fees are paid by the GFO;
- working closely with the GWL on maintaining the site's photo galleries for Garrison events; and
- maintaining contact with the Legion Webmaster (LW) to ensure that the content for all legion sites are consistent.
x. Garrison Quartermaster: (GQ) is responsible for:
- the physical assets of the Garrison, including props, vehicles, trophies, furnishings, decorations, and stock of publications and merchandise;
- handling all non-monetary donations such as toys, tickets, and gift certificates;
- maintaining detailed records of all non-monetary assets, which should include a pictorial record; serial numbers may be applied and recorded by the GQ;
- tracking all property loaned to the Garrison until it's returned to its owner;
- keeping the Prize Vault inventory up to date, adding and deleting items as they are acquired and dispersed;
- noting the receipt of all non-monetary charity donations and for which specific charity the donations were made. These items will be tracked by the GQ until they are released to the corresponding charity;
- keeping track of the locations of the Garrison's acquired items, but not responsible for personally storing or acquiring the items; and
- conducting an annual audit during the month of April during which time the status and location of all Garrison property will be inventoried and verified, and report the findings of this audit to the Executive Council.
xi. Garrison Armorer: (GA) is responsible for:
- instructing Garrison members (or prospective members) in obtaining, constructing, or upgrading armor and costume related materials;
- maintaining the integrity and content of all tutorials posted on the Garrison website; and
- facilitating field repairs at Garrison activities, and should posses and maintain a kit for that purpose.
Note: responsibilities can be divided into areas of expertise. A 'hard' armorer (handling all rigid materials and processes), a 'soft' armorer (handling all textile materials and prosthesis or make-up processes), and a 'weapons' armorer could all be appointed as Garrison Armorers. The full duties of a GA would apply to each respectively.
xii. Garrison Historian: (GH) is responsible for:
- chronicling all Garrison activities and updating the Garrison History accordingly;
- obtaining from sources inside and outside of the Garrison any print or images documenting Garrison activity, distilling this information into a form that the GW and/or GWL can use to update the Garrison History posted on the Garrison website;
- backing up this information in various formats to ensure its preservation; and
- maintaining this information for the PRO, GW, GWL, or any others needing to access it, including Garrison or Legion Command.
B. Executive Council: (EC) comprised of all Command, Administrative, as well as any Squad Leaders. The EC serves to assist the CO in matters of establishing and interpreting Garrison policy, conducting Garrison business, and serves as the default panel for disciplinary hearings.
[color=lime][b]3. Garrison Elections & Voting [/b][/color]
A. The Alpine Garrison adheres to the election and voting policies outlined in the Legion Charter for both annual and special elections.
B. Notice of upcoming nominations, questions and answer periods, and elections will be posted on the Garrison boards and e-mailed at least one week prior to the beginning of each. These notifications are the responsibility of the Garrison CO for Garrison elections and the SL for Squad elections.
[color=lime][b]4. Addendum Amendments and Resolutions [/b][/color]
A. This Addendum may be amended at any time to make needed corrections, additions, or deletions. Members may present any concerns they have regarding the Addendum to the Executive Council. The Executive Council shall then create, discuss, and refine such amendments to be approved by a majority vote. Once approved by the Executive Council, the amendment is sent to the Garrison membership for discussion and ratification.
B. Resolutions (a formal expression of opinion) to accompany this Addendum can be created at any time. The Executive Council would create, discuss, and refine such resolutions. Every member of the Executive Council must cast a vote in order for the results to be binding; approval is obtained by a plus one majority vote. Once approved by the Executive Council, the resolution is added to the Addendum page of the forums. There is no requirement for ratification of resolutions by the general membership. However, the CO can offer resolutions for ratification at their discretion.
[color=lime][b]5. Garrison Organization [/b][/color]
A. Geography - The Alpine Garrison covers the states of Utah, Idaho, and Montana. A current list of Garrison and Squad boundaries is maintained by the GS. Should membership allow for the formation of a new Garrison within current boundaries, effected members of the Alpine Garrison will follow the new Garrison application process outlined in the Legion Charter.
B. Squads - The Garrison acknowledges and adheres to the Squad-level unit as outlined in the Legion Charter. A Squad Leader is elected to oversee the Squad, however, all Squad members still fall under the command of the Alpine Garrison Command Staff.
C. Garrison Membership Definitions - the Alpine Garrison is made up of more than official members of the 501st Legion. The goal of membership and purpose of auxiliary categories for the Alpine Garrison is to properly identify where an individual is on their progress towards full membership in the 501st Legion, or their definition in a supporting role to the Garrison. The following membership categories and classifications properly identify an individual within the Garrison organization.
i. 501st Member: is a registered forum user who:
- has completed an approved 501st costume;
- has been accepted into the 501st Legion; and
- is in good standing with the Legion.
ii. Auxiliary Member: is a member of the Alpine Garrison and is NOT officially recognized by the 501st Legion. However, they are recognized at the Garrison level for their contribution to the functioning of the Garrison as a unit. The following categories will identify Auxiliary Membership in the Alpine Garrison:
a. Recruit: (Adult Pre-Membership) is a registered forum user who:
- is 18 years or older;
- lives within the Garrison boundaries;
- who owns, or has started working on (in progress*), a qualifying 501st costume of the quality required by Legion standards; and
- has attended at least one event. A Recruit has access to 'Garrison Members Only' forums, and may post and reply to messages.
b. Cadet: (Juvenile Pre-Membership) is a registered forum user who:
- is under the age of 18 and above the age of six;
- has filled out and submitted a Juvenile Participation Waiver (JPW**) to the GS;
- lives within the Garrison's boundaries;
- who owns, or has started working on (in progress*), a qualifying 501st costume of the quality required by legion standards; and
- who has attended at least one event. A Cadet has access to 'Garrison Members Only' forums, and may post and reply to messages.
* 'In progress' costumes will be:
- evaluated semi-annually by the GML in the course of their official census;
- evaluated quarterly as directed by the XO. This is to encourage progress towards membership in the 501st by offering guidance and assistance and NOT to persecute and/or discourage effort; and
- barring extenuating circumstances, a total lack of progress will not be accepted. Some extenuating circumstances would include (but are not limited to) a leave of absence for religious obligations or military service, incapacitating illness or injury, financial hardships, etc.
** Juvenile Participation Waivers (JPW) - Juvenile participation is welcome in the Garrison, with certain limitations:
- no juveniles under the age of six are encouraged to officially participate and they are not eligible for auxiliary membership as a Cadet;
- juveniles between the ages of six and 15 are eligible for membership as a Cadet provided one or both custodial parents are a 501st member and a member of the Alpine Garrison. Liability in this case is assessed to the member parent who must be in attendance at events with the Cadet; and/or
- juveniles aged 16 and 17 are eligible for auxiliary membership as a Cadet provided one or both custodial parents are a 501st member OR one or both custodial parents sign a JPW acknowledging their juvenile's participation at each event The juvenile is subject to the conditions listed on the waiver, the most important being the Event Venue and Garrison's exemption from liability with regards to the juvenile's participation.
iii. Non-Member: is a contributor to the Garrison that does not wish to participate in costume. The following categories will identify Non-Members in the Alpine Garrison:
a. Supporter: is a registered forum user who:
- wishes to post information on the Garrison's message boards and interact with members;
- does not qualify for membership based on the fact that they do not wish to participate in Garrison activities in costume; and/or
- does not have, or wish to have, a qualifying costume.
b. Visitor: is a registered forum user who:
- wishes to post information on the Garrison's message boards and interact with members;
- does not qualify for membership based on residency; and/or
- does not wish to have a qualifying costume or participate officially in Garrison activities. The only requirements for visitors are to provide the minimum information asked for to register and agree to adhere to the posting rules and regulations outlined on the Garrison boards.
iv. Special Garrison Memberships
a. Garrison Honorary Member: the Alpine Garrison recognizes that significant contributions and support can be made by people who are not interested in, or not eligible for, membership in the Garrison or the Legion. Therefore, the Garrison provides for an 'Honorary Membership', which helps the Garrison to recognize these individuals, their contributions, and serves to express our gratitude and association with them.
- A name can be submitted for Honorary Membership by any member of the Garrison (including Recruits). All submissions should include a citation of the reason(s) the candidate deserves Honorary Membership. The submission is made to the GML (or designee). The GML will present the name and accompanying citation to the Officers for a vote. Honorary Membership must be approved by a plus-one majority vote of the Garrison Officers. Once approved, Honorary Membership should be officially bestowed in a manner befitting the honoree. Honorary Members enjoy all of the privileges of 'Recruit' status, including access to 'Garrison Members Only' forums.
- Honorary Members are displayed in the Honorary Member section of the Garrison webpage, but are not recognized at the Legion level unless honorary status is granted at the Legion level as well.
b. Emeritus Status: circumstances may arise where a 501st member must move out of the Alpine Garrisonâ€™s boundaries despite their own wishes. Where this member has served in an exemplary fashion and the member wishes to maintain in continued association with the Garrison, 'Emeritus Status' may be granted.
- A member can be nominated for Emeritus Status by any active member of the Garrison, including the departing member themselves. The nomination should be submitted to the GML. The GML will present the name to the Officers for a vote. Emeritus Status must be approved by a plus-one majority vote of the Garrison Officers. Emeritus Members enjoy all of the privileges of 'Recruit' status, including access to 'Garrison Members Only' forums.
- Emeritus Members are displayed in the Emeritus Members section of the Garrison webpage, but are not recognized at the Legion level.
[color=lime][b]6. Event Classification, Participation, Coordination, and Media Contact[/b][/color]
A. Event Classification: the Alpine Garrison adheres to the event classifications listed in the Legion Charter as formal and informal (or canon vs. non-canon). However, within the Garrison, events are listed as either 'official' or 'unofficial'.
i. Official Events: any event where Garrison members are officially representing the club or serving in some official capacity (charitable or promotional). Examples of official events include (but are not limited to):
- annual meetings
- costumed promotional events for Lucasfilm or a licensee
- costumed charitable fundraisers
- armor parties
- birthday parties where the patron makes a donation to a charity in our name
- conventions where you are volunteering or participating in an official Legion/Garrison capacity or event(s).
a. Official events will be tracked in the garrison attendance database and, if applicable, will count toward your Garrison rank advancement as defined in this addendum.
ii. Unofficial Events: members are also free to wear their costumes for other occasions where they are not officially representing the Garrison, even in groups (so long as the gathering does not adversely affect the intellectual property of LFL or the image/reputation of the 501st Legion and/or the Alpine Garrison). Such gatherings are deemed 'unofficial'. Examples of unofficial events include (but are not limited to):
- fan films
- birthday parties where no charitable donation is made
- school show-n-tell
- conventions where you are not volunteering or participating in an official Legion/Garrison capacity or event(s).
a. Unofficial events will also be tracked in the Garrison attendance database, but will not count toward your Garrison rank advancement.
iii. Incidental personal use of your costume (such as trick-or-treating, office parties, etc) are not considered events and will not appear on your tour of duty.
B. Event Participation: unless otherwise stipulated or constrained by the event host, participation in an approved or appropriate 501st costume is encouraged and open to all.
i. In the case of specific or singular/face characters or events where participation numbers are restricted, the Garrison follows a policy of seniority. This seniority is based on the approval date of the specific 501st accepted costume in question as recorded by the GML, not the date of an individual’s initial acceptance in to the Legion.
ii. Except in cases where a costume is sold to simply upgrade or purchase another costume of the exact character/type, if a costume is sold, the seniority with that costume ends. In cases of selling a costume in order to replace or upgrade it, the member has 6 months from the date of its sale to reacquire a qualifying replacement. Otherwise, seniority with that costume is forfeited. Advance notification should be given to the GML of your intent to sell and reacquire said costume. And the GML should likewise be notified when a qualifying replacement is secured. Failure to notify the GML in advance of sale constitutes a lack of intent to replace the costume.
iii. A member must remain active in order to retain their seniority. Active status will be governed by the Legion’s standards (with recognized military, religious, etc. exemptions). Once marked inactive (generally following the annual Census), seniority will be forfeited and will be recalculated starting from the time the member is reactivated.
iv. Each costume in question must be worn at least once to a qualifying event during each census year for seniority with that costume to be sustained.
v. If you move out of the Garrison your seniority will be maintained for a period of 6 months, after which it is forfeited. This 6 month period is to allow for a relocation that doesn’t work out.
vi. Active 501st members moving into the Alpine Garrison will be given half-time seniority credit for costumes acquired and worn in previous garrisons (as stipulated by this policy).
vii. Events organized by a squad within that squad’s boundaries are still Garrison events. However, with regard to squad-organized events and specific or singular/face characters, squad members will have priority over non-squad members regardless of Garrison seniority. Seniority as defined in this section will still apply within the squad.
C. Event Coordination: All members of the Garrison are encouraged to find potential events for the Garrison to participate in. Once an event is located, it should be presented in the Events forum with as much information about the event as possible at the time of posting. This will ensure all events are placed on the calendar and nothing gets overlooked, overbooked, or overlapped.
The member presenting the event will act as Event Coordinator (EC). If this person is unable to fulfill that role, the CO or XO will assign someone who can. The EC is responsible for:
- information about parking, changing facilities, bin storage, foul weather contingencies, facilities (is there power, tables, chairs, bathrooms, etc), and general space needed for the event;
- arranging for items such as camera, background and frame, printers, paper, tables, chairs, canopy, tattoos, bookmarks, download instructions, etc.;
- making and following up on assignments as necessary;
- being the official Point of Contact (PoC) for the event and posting necessary information (location, time, date, directions, etc.) in the Event forum;
- answering questions or concerns pertaining to the event;
- taking attendance at the event and submitting that record to the CO, XO, SL, or GW for proper documentation in the event attendance tracker on the Garrison website;
- make an accounting of funds raised at the event (and for whom they were raised) to the GFO, and deliver said funds to the GFO as soon after the event as possible for deposit;
- submitting a troop report at the conclusion of the event in the event thread, and a copy sent via email or PM to the GS and GH; and
- posting any official press from the event in the Events forum and sending a copy to the GPRO.
Note: Any thank-you letters or correspondence from the event organization should be sent to the CO for response. The CO will forward this to the GH for inclusion in the Garrison History.
D. Media Contact: The GPRO should be the official spokesperson in general or at any event where they are in attendance. All contact with the media should be coordinated through the GPRO. They may call upon others as the situation requires or at the media's request. If the GPRO is not readily available, any Garrison Officer may act in their stead. If no Officers are available, the Event Coordinator can act as the Garrison representative to the media. Cadets and Non-Members should never act as a spokesperson for the Garrison.
[color=lime][b]7. Garrison Merchandising and Promotional Standards [/b][/color]
a. The Alpine Garrison abides by the Legion's guidelines for materials bearing the Legion and/or Garrison logos. Only 501st members may use official 501st logos in their promotional materials (which include image signature bars or private websites).
b. 501st members may purchase Legion or Garrison merchandise. Legion and/or Garrison merchandise purchased by 501st members can be given to non-501st members.
c. Cadets may purchase Garrison t-shirts only. Cadets cannot purchase any Legion or Garrison merchandise or merchandise that includes the 501st logo or Legion motto. Cadets are limited in the use of the Alpine Garrison logo to be used on the Alpine Garrison's forums only.
[color=lime][b]8. Disciplinary Actions[/b] [/color]
A. For all disciplinary issues concerning any 501st member, the Alpine Garrison adheres to the policies outlined in the Legion Charter.
B. For all disciplinary issues concerning non-501st members, the same format will be followed but with no Legion recourse or record for the accused.
C. Any member of the Garrison can bring a charge forward to the CO or XO. For non-501st members bringing charges against a 501st member, the non-501st member must have the full support of the CO or XO, who will then bring the official charges against the member.
[color=lime][b]9. Tour of Duty, Garrison Rank Advancement, and Garrison Awards[/b] [/color]
A. Tour of Duty: For historical purposes, each member of the Garrison will have their official event attendance recorded in their Tour of Duty (ToD) by the CO, XO, SL, or GW. The ToD is displayed on the Garrison website under the member's Garrison profile.
B. Rank Advancement: The Alpine Garrison has developed a ranking system to encourage member participation at events. This ranking system holds no command status. It is strictly for the enjoyment of each individual trooper and gives a history of which events they have personally participated in.
i. Rank credit will be awarded for official events attended in an appropriate (i.e. 501st/bad guy) costume or Garrison t-shirt. A full credit (gold star***) will be given for each official event attended in an appropriate costume, and a half credit (silver star***) will be given for each official event attended in a Garrison t-shirt as a spotter (or in some other official capacity).
a. Garrison ranks are designated as follows:
1. Cadet = 0 stars (or events)
2. Enlistee = 1 star (or event)
3. Third Class = 5 stars (or events)
4. Second Class = 10 stars (or events)
5. First Class = 25 stars (or events)
6. Apprentice = 50 stars (or events)
7. Master = 100 stars (or events)
8. Grand Master = 250 stars (or events)
9. Emperor = 500 stars (or events)
10. One With the Force = 1000 stars (or events)
*** Participation Stars: a gold star will appear for each official event attended in a qualifying costume. A silver star will appear for each official event attended in a Garrison t-shirt. These stars will be collapsed or consolidated into the next rank award when said rank is achieved. In other words, once a member has five gold stars, they will disappear and be represented by the third class rank they achieved through those stars. They will then earn additional stars until they have enough for the second class rank, at which time the stars will again disappear and be represented by the second class rank they achieved through accumulating those stars. And so on.
ii. Advancement can only be made through event participation. It is encouraged that all events attended be in an official 501st quality costume.
iii. Cadets are restricted in advancement to first class. However, they retain this Garrison ranking when they become 501st members and subsequent events will count towards future advancement.
iv. Display of Garrison ranking will be by costume class (or in the case of Cadets, by Cadet). For example, someone who has a Legion membership as a Stormtrooper and 15 rank advancement points would be classified as 'Stormtrooper Second Class' and a cadet with 50 rank advancement points would be classified as 'Cadet First Class.' For members who have multiple costumes, the ranking points will default to the costume type you originally applied to the Legion with. This means if you are registered as an Officer, but you attend an event as a Bounty Hunter, your costume designation will still display as Officer.
C. Garrison Awards & Medals
i. Each member will receive a virtual award display case on their Garrison website profile page. Garrison awards, medals, and pins are presented in virtual format. Each member's awards are displayed in their virtual award cases.
ii. Participation in each event is awarded with a star placed in the member's display case.
iii. For each rank attained, a special medallion will be placed in the member's award display case.
iv. [i]Sortie Pin[/i] is awarded to all Garrison participants and is based on attendance for every 25 events attended. All events count (whether official or unofficial) and all costumes count (whether in a Garrison t-shirt, Rebel Legion costume, or other apparel) toward the Sortie Pin. This is a way to reward attendance for those who choose to come in an unofficial costume, or for those who are not yet able to come in costume. The Sortie Pin is strictly a milestone recognition and is separate from Rank Advancement.
v. Aside from the stars, rank medallions, and Sortie Pins, the Garrison awards and medals are only available to 501st members.
vi. [i]501st Membership Pin[/i] is awarded when the member is officially accepted into the 501st Legion.
vii. [i]Trooper of the Month Medal[/i] is awarded and special tags are then added denoting the month and year the award was given.
- Garrison members are nominated by any Garrison member in good standing, citing the reason for nomination.
- Nominations will be accepted from the 1st to the 14th of each month for the preceding month. These nominations are submitted to the CO or XO via PM. The nominations and citations are then posted in the Officer's forum. On the 15th of the month, the Garrison Officers will vote and the selection will be made accordingly. In the event of a tie, the tying nominations will be re-voted upon to resolve the tie.
- While cadets can be nominated, only 501st members can receive the Trooper of the Month Award.
- All Trooper of the Month nominees receive a silver cog to display in their award case.
viii. [i]Silver Palm[/i] will be awarded for each 8 hours of non-costumed Garrison service given. Hours will be tracked by a self-updated log on each member's profile page. When a member logs new hours, an automatic email will be sent to the CO/XO, advising them of the entry. The CO/XO will then visit the member's log and validate the entry (via check box). Once validated, the "system" will accept and track the hours. The palms will appear when each 8-hour interval is reached. Palms do not affect rank advancement.
ix. [i]Imperial Wound Badge[/i] is a citation presented to Garrison members who sustain injury in costume during official Garrison events. This Wound Badge is presented at the behest of the CO.
- Event coordinators should forward any injuries received during an event to the CO for review.
x. [i]Emperor's Award of Merit[/i] is presented at the annual meeting to the outstanding member of the previous year.
- The candidates for this award are generally selected from the 12 Trooper of the Month recipients and accompanying nominees, but any full member is eligible;
- Nominations are made by the Officers from February 1st to February 7th in the Officer's forum;
- Voting for the Emperor's Award will be held from February 8th to February 14th. In the event of a tie, the tying nominations will be re-voted upon to resolve the tie.
xi. The Legionnaire medal is awarded when a 501st member troops 5 different local garrison events in a qualifying 501st costume within different garrisons (or outposts) outside of the Alpine Garrison (minimum of one in each garrison). The color of the medal is initially silver. After 10 such events are trooped outside the Alpine Garrison with 10 different garrisons (or outposts), the color of the medal will be changed from silver to gold. If any of these troops are not only out of the Garrison, but also outside of the United States, an international star will be added to your ribbon. A silver star designates a troop anywhere in North or Central America (which will be called the "North American star") outside of the United States. A gold star designates a troop anywhere beyond North or Central America (which will be called the "global star"). Only one star of each type is given, regardless of how many troops out of the country or overseas you troop.
Note: Legion events and conventions are not counted as a "local garrison event". The key here will be who coordinated the event. For instance, Celebrations, Comic Cons, etc, would generally not count (unless there was a locally-coordinated event held within that larger event by the local Garrison in that area).
[color=lime][b]10. Inter-club Relations[/b][/color]
[u][b]A. Scheduling / Invitations to joint events[/b][/u]
Definition: A potential event is requested and posted on the Alpine Garrison forums; invitations to any joint event when the 501st is inviting any other group to a 501st event or the 501st is being invited to an event.
That invitation must first be submitted to the CO, XO or SL prior to posting that invitation on the corresponding event thread. The CO/XO will review the invitation request and present or discuss it with the leaders of the other costuming groups and determine
[i]1. It is an appropriate event to have multiple groups attend
2. The amount of signage/space available to each group
3. Specific details relating to the venue/charity and funds raised
If criteria is met or is satisfactory, an official invitation will be extended to other requested groups.[/i]
The CO or XO will then update the event thread indicating which groups have been invited to attend and any additional information regarding the joint event. The leaders of the other groups will be responsible for cross posting those events on their forums. Those with dual membership should not be cross posting event invitations. Joint event invitations that are posted without prior approval of the CO/XO will be considered to be invalid.
When attending joint events all fundraising will be the responsibility of the inviting organization. Fundraising will not be divided up amongst each group, unless otherwise agreed upon during the process of coordinating the joint event as defined in Section A.
[u][b]C. Booths and signage[/b][/u]
For events where a backdrop/booth is to be used, so that each club's identity can be maintained, each club may display signage at the booth indicating which clubs are represented. There may also be displays of propaganda for each club.
[u][b]D. Attendance / TOD[/b][/u]
All attendance will be tracked for those with joint membership, however this will be for Tour of Duty tracking only and would not count towards any rank advancement if a non 501st costume is worn.
|Last edited by m'Lord on Wed May 08, 2013 6:36 pm, edited 3 times in total.
|Added Legionnaire award